AddisFly - Approving Overtime
Approving Overtime
Overtime is claimed by the employee on their daily work report, then approved here. Claims under an hour clear themselves; anything larger comes to you.
What you see
Open any Overtime Request. Across the top:
| Regular 5/7 done | did they finish their assigned day? Green if yes |
| 2.40 h overtime | from check-in and check-out — never typed |
| 3 extra, 1 carry-over | how the employee tagged the work |
| Bookings 31 (2,256,008) | what those hours actually produced |
| 18:00–20:22 · 84 edits, 6 Drive edits | what the system saw during the claimed window |
Below that, each line of work with what it served and what it produced.
Red flags call out the cases worth a second look: no daily report, report not submitted, carry-over with no explanation, report is a copy-paste of a previous day.
How to decide
Approve when the work is described and something supports it — output produced, activity in the window, or a clear account of off-system work.
Ask before rejecting. A low activity count is not proof of idleness. Read it within the role, never across roles:
- A booking agent works in the GDS, which we cannot read. Judge them on bookings created.
- A documentation officer works in government portals. Judge them on cases moved and what they wrote.
- Sales work on the phone and Telegram. Almost none of it shows as document edits.
- An accountant's work genuinely lives in the ERP, so a quiet window there means more.
- Finance and creative work in Google files — those edits are counted, but only for files shared with the company account.
Reject when the hours are not accounted for and the employee cannot account for them when asked. Write the reason.
The monthly view
Overtime Pattern — /app/query-report/Overtime Pattern
Per person over a month: overtime days and hours, how much was described at all, extra work versus carry-over, the carry-over rate, and what was produced.
The carry-over rate is the number to watch. Someone who is mostly carry-over is either not using their regular hours, or genuinely has more work than one day holds. Those need opposite responses — more support, or a conversation about the day. The report marks it; it does not decide it.
What this is not
This is not a way to reduce overtime. There is real backlog and the company wants more hours worked, not fewer — and people who give more should earn more. What changed is that an extra hour now arrives with what it produced attached, so approving it is a decision instead of a formality.